SMS LIFECYCLE
Your SMS Should Reflect
How Ships Actually Operate
Maritime SMS gap analysis is at the core of what we do — we redesign, simplify, and maintain your safety management system so it holds up under real conditions and passes SIRE 2.0, TMSA, and Rightship scrutiny.
SIRE 2.0 · TMSA 3 · Rightship · ISM Code
THE PROBLEM
A bloated SMS is a compliance liability.
Ship managers inherit large, chapter-heavy SMS documents that crews don’t read and inspectors flag.
— 400–700 page manuals that overwhelm multinational crews and go unread between inspections.
— Forms and permits designed around filing rather than the natural sequence of work — adding friction, not safety.
— Regulatory drift as IMO, Flag State and OCIMF updates pile up with no systematic way to keep documents current.
— Gap between paper and practice — the SMS says one thing, the bridge team does another. Inspectors find it immediately.
“The forms were right. The culture wasn’t. That’s the gap we close.”
What We Do
Five services. One continuous system.
Each service can be engaged independently or as part of a full SMS lifecycle programme.
SMS Gap Analysis & Redesign
A forensic review of your existing SMS against SIRE 2.0, TMSA 3, Rightship, and ISM Code.
We identify structural gaps, procedural inconsistencies, and compliance risks — then rebuild around workflow-based sequences your crew will actually follow. Target: 30–40% reduction in SMS complexity.
Annual SMS Upkeep & Management
We monitor regulatory updates from IMO, Flag State, Classification Societies, and OCIMF and incorporate relevant changes into your SMS. Version control, document distribution, and client notifications are all managed by us.
Human-Factor Engineered Forms & Permits
Forms and permits are redesigned around the natural sequence of work, removing redundant fields and cross-departmental duplications. Target outcome is a 20–30% reduction in form completion time across your fleet.
SMS Simplification
Text-heavy procedures are converted into step-by-step workflows, decision tables, and plain-language instructions suitable for multinational crews. Readability directly affects operational compliance — we engineer for both.
Rank-Specific QHSE Guidance Packs
Concise, role-specific quick reference guides for ranks below senior officers, linked directly to the master SMS. Designed to support faster audit responses and day-to-day operational clarity without navigating the full document.
How We Work
A PDCA-driven process — not a one-off review.
We follow a structured Plan–Do–Check–Act cycle to ensure your SMS improves continuously rather than degrading between audits.
01
Plan — Gap Study & Redesign Framework
We conduct a comprehensive review of your existing SMS, mapping compliance gaps and structural weaknesses against SIRE 2.0, TMSA, and Rightship. A redesign framework is agreed before a single document is touched.
03
Check — Remote Audits & TMSA Evidence
We verify implementation through remote sampling of forms, checklists, and bridge/engine processes. Findings are cross-checked against TMSA 3 KPIs and compiled into evidence packs for Oil Major submissions.
02
Do — Implementation & Crew Familiarisation
Full rollout with version control migration and webinars for both vessel and shore staff. A structured First 90 Days implementation plan ensures smooth fleet-wide adoption from day one.
04
Act — Continuous Improvement
Quarterly SMS reviews incorporate new regulations, inspection findings, and incident data. Your SMS becomes a living document that improves with every cycle rather than ageing between dry-docks.
Deliverables
What you receive
- Redesigned SMS — workflow-based, crew-neutral language, SIRE 2.0 / TMSA / Rightship aligned.
- Human-factor engineered forms and permits.
- Rank-specific QHSE guidance packs.
- Version control and document distribution management.
- Regulatory update notifications with recommended SMS amendments.
Tell us what you’re dealing with.
We respond to every message within 24 hours. No obligation, no sales pitch — just a straight conversation about your fleet.